Archives are directly formed historical records. "Direct formation" shows that archives inherit the originality of documents, and "Historical Records" shows that archives inherit the documentary nature of documents at the same time and are original documents that reproduce the true face of history. The following is the file migration process I compiled for you, I hope it will help you!

File migration process

1. Issue a letter of acceptance of personnel relations and files at the talent service center in the receiving place, and affix the official seal;

2. Fill in the Registration Form for Business Transfer Personnel in duplicate with the acceptance letter to the general office of the personnel service center in the transferred place;

3. Go to the personnel file office of the personnel service center transferred to the place, consult the computer data of personnel relations with the admission notice, and pay the personnel agency fee owed after the case is confirmed, and accumulate according to 20 yuan/month; After it is clear, the official seal shall be affixed to the opinion column of the competent department in duplicate of the registration form;

4. The Personnel Archives will immediately transfer your portfolio to the General Affairs Office;

5, to the original employer, in two copies of the "registration form" of the unit comments column stamped with the official seal; (This step can be omitted);

6. Issue a letter of introduction to the General Affairs Office with the admission notice and two registration forms; At this time, the staff will ask if you are carrying it with you or mailing it. If you take it with you, seal the file cover and the letter of introduction together, and then seal it with more than a dozen official seals. At the same time, the office will leave a registration form and the other one will be taken away by you.

7. The current employer shall affix the official seal of the opinion column of the transferred department on the registration form; (This step can be omitted)

8. Properly hand over the sealed portfolio to the talent service center of the receiving place, and affix the official seal of the opinion column of the competent department of the receiving place on the registration form;

9. done.

Archives function:

1, recruitment of employees in enterprises and institutions, selection of national civil servants, etc. , should review the file, and the relevant information recorded as an important basis for selecting talents.

2. You also need your personnel file to apply for social insurance, evaluate professional titles and issue various relevant certificates.

3. The main function of personnel files: files are needed when handling job transfer; To take the civil service recruitment examination, you need files to determine your identity; When handling individual retirement procedures, you should check the file records; Title promotion reference; Personal files need to be consulted for notarization of political examination abroad.

On the New Year's Day of 20 16, the archives management fee was abolished nationwide, and financial allocation was made to solve the archives management problem.

What are the procedures for the file transfer process?

1. First, determine whether personal files need to be transferred.

If you return to the local area after working in the field for several years, but you can't find a job; At this time, the personal file relationship can be temporarily transferred, and then the personal file can be transferred from other places after finding a job and having a new work unit.

If you can't find a job locally.

If you can't find a job or work unit locally, you can transfer your personal files to the local labor security center, that is, the talent market; There are collection agencies here; This is for future endowment insurance. Personal files will be used when going through retirement procedures, so when there is no unit, they will be transferred to the local talent center.

2. Admission certificate issued by local talent center.

Before handing over personal files, there must be a receiving unit. If there is no work unit, a certificate of acceptance shall be issued in the talent center, with the name and detailed address of the receiving unit written on it, and stamped with the seal of the unit, ID number and personal signature; Then send this acceptance form to the original work unit in the field.

3. Files and file transfer certificates.

Personal files are in the former foreign company. When the original unit receives the File Receiving Certificate locally, it will send the personal file and transfer certificate to the local receiving unit, that is, the talent market, and the household registration must be local. The mailing of documents is encrypted and takes 20 days.

4. Receipt after receiving the document.

After the personal file is sent back from other places, you will receive the details of the personal file and the transfer certificate, and there is also a receipt; Stamp the receipt with the seal, signature and date of the new unit, and then mail it to the original work unit; After the original unit received the receipt, the transfer procedure of the whole file ended.

5. Files and endowment insurance should be put together.

Retirement formalities can only be handled after the accumulated payment of endowment insurance is at least 15 years.

Files required for file transfer

1. Submit the employer's employment contract, employment certificate, employment agreement and other relevant materials to the local police station where my current household registration is located, and handle the Household Registration Certificate. If the materials pass the examination of the police station, you will be issued with the Household Registration Certificate, but you need to provide the detailed address and the full name of the police station where you moved in.

2 files belonging to the cadre status shall be negotiated by the personnel department of the receiving unit through the local personnel bureau and the personnel bureau where the hired personnel are located. You need to provide the name of the place and organization where personal documents are stored. After that, your file will be transferred to the local personnel bureau of the employer through the security system of the personnel bureau, and then to your employer. You can also bring your own files to the current file storage institution with the file receiving certificate of the local personnel bureau of the employer.

3. Files belonging to workers need to go through the Labor Bureau.

legal advice

Netizen: Do I need to retrieve my personal file?

Lawyer: No need.

The recruitment agent needs a power of attorney written by the client (indicating the client's name, ID number and entrusted matters), a copy of the client's ID card and the original of the client's ID card.

Procedures for issuing certification materials. When a unit, department or individual needs the personnel archives department to issue certification materials, it shall perform the following procedures:

First of all, the relevant units (departments) shall issue a letter of introduction, explaining the reasons for requesting certification materials, and affix the official seal;

Secondly, the personnel archives department provides certification materials according to the relevant regulations and the requirements of users;

Finally, the certification materials are reviewed by the relevant leaders of the personnel archives department, stamped with the official seal, and then registered and distributed.

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