1. In-use file: refers to the file being used and managed. These files may be current working files or ongoing project files, which need to be consulted and updated frequently.
2. Deactivated files: refers to files that are no longer frequently used but still need to be kept. These documents may be completed project documents, past contract documents, etc.
3. Sealed documents: refer to documents sealed according to regulations or policies. Archive files refer to those files that are no longer used but need to be kept permanently because of their value. These files are usually stored in specific files, and their access and management are strictly controlled.
4. Suspended documents: refers to the temporarily suspended documents. These files may not be needed temporarily for some reason, but they don't need to be kept permanently. You can choose to destroy them or turn them into sealed documents.
5. Scrapped files refer to files that have lost their use value or are completely damaged. These files are usually destroyed or discarded to save space and resources.
6. Transfer to file: refers to the transfer of a file from one state to another. For example, converting an active file into an inactive file or converting an inactive file into an archive file.
7. Permanent archives: refer to archives that need to be permanently preserved because of their lasting value. These files are usually important documents with historical or cultural value, which need special custody and management.
8. Temporary files: refers to some short-term files that only need to be temporarily saved for a period of time, and then they can be destroyed or changed to other states.
9. Borrowing files: refers to files temporarily lent, which are generally lent to other departments or units for use, and need to have clear borrowing records and deadlines.