According to convention, a celebration should generally include the following procedures:
Preparation: Please come and take a seat, attendees should be quiet, and guests should be introduced.
The first item is to announce the official start of the celebration. Everyone stands up, plays the national anthem and sings the song of the unit.
The second item is a speech by the main person in charge of the unit. The content is to express gratitude to the guests, introduce the reasons for the celebration, etc. The focus should be on reporting victory and the "celebratory" aspects of the celebration.
The third item is to invite guests to speak. Generally speaking, representatives of the main superior leaders, collaborative units and community relations units attending the event should all have speeches or congratulatory messages. However, it should be agreed in advance and should not be pushed around in public on the spot. It is not necessary to read out congratulatory messages, letters, etc. from outside one by one, but the signed units or individuals should be announced. When publishing, they can be arranged in "first come, first served" order, or according to the number of Chinese character strokes in their specific names.
The fourth item is to arrange theatrical performances. This procedure is optional. If you plan to arrange it, you should carefully select the content and be careful not to go against the purpose of the celebration.
The fifth item is to invite guests to visit. If possible, guests can be arranged to visit relevant exhibitions or workshops of the unit, etc. Of course, this procedure can sometimes be omitted.
Among the above procedures, the first three are essential, while the last two can be omitted as appropriate.
When participating in a celebration, whether they are personnel from the main unit or personnel from outside units, they should pay attention to their behavior on the spot. Among them, the performance of the main unit personnel is particularly important.
Before holding the celebration ceremony, the organizer should provide necessary etiquette education to all employees of the unit. Relevant precautions must also be stipulated for the personnel of the unit attending the celebration, and everyone is required to strictly abide by them when on the spot. On this issue, the person in charge of the unit, especially those who come to greet the guests and go to the rostrum, can only "take the lead" and never allow any exceptions. Because the reason is very simple. At the celebration ceremony, what is really eye-catching are the attendees from the host country. If these people are in poor spirits, dress loosely, and behave inappropriately during the celebration, it is easy for them to carry out "negative propaganda" on the image of the unit.
According to the norms of ritual etiquette, business people as hosts should strictly pay attention to the following seven points when attending the celebration:
First, appearance must be neat and tidy. All personnel attending the unit's celebration must take a shower and have a haircut beforehand, and men should also shave their beards. In any case, the personnel of the unit will not be allowed to be unkempt, unshaven, or covered in sweat, intentionally or unintentionally, to "smear" the image of the unit.
Second, clothing must be standardized. Units that have unified uniforms should require uniforms as the official attire for celebrations. Units without uniforms should stipulate that personnel attending the celebration must wear ceremonial clothing. That is, men should wear a dark tunic suit or a dark suit with a white shirt, plain collar, and black leather shoes. Women should wear dark suits and skirts, long flesh-colored stockings, black high-heeled shoes, dark trousers, or elegant floral dresses. We must never let things go naturally and laissez-faire in terms of clothing, turning a solemn and grand celebration into an "exposition" of colorful fashion or casual wear. If possible, it would be best to unify the costumes of the attendees of the unit.
Third, time must be observed. Keeping time is one of the basic business etiquette. For attendees of the unit’s celebration, this issue should not be underestimated. From the highest-ranking person in charge of the unit to the lowest-ranking employee, no one is allowed to arrive late, be absent without excuse, or leave midway. If the start and end time of the celebration has been specified, it should start on time and end on time. It is time to prove to society that our unit means what it says it means.
Fourth, the expression must be solemn. During the ceremony, it is not allowed to smile, laugh, frown, look unhappy, or sigh, otherwise it will make the guests have very bad thoughts. During the entire process of the celebration, one must look solemn, concentrate, and concentrate. If there are procedures for raising the national flag, playing the national anthem, and singing the "factory anthem" during the celebration, you must follow the etiquette: stand up, take off your hat, stand at attention, pay attention to the national flag or the podium, and do so seriously and with a solemn expression. Sing the national anthem and the "factory song" with everyone. At this time, we are not allowed to stand up, take off our hats, look around, or sing the national anthem or the "factory anthem" indiscriminately. Making noise on the seat when standing up or sitting down, combing your hair while taking off your hat, or walking around and whispering to others during this period should be regarded as extremely serious incidents that harm the image of the unit.
Fifth, the attitude should be friendly. What I mean here is mainly to have a friendly attitude toward guests. When meeting guests, take the initiative to say hello warmly. Questions raised by guests must be answered immediately and in a friendly manner. Do not watch, point out, or be hostile to guests. When guests deliver congratulations at the celebration, or when they visit later, they should take the initiative to applaud to express welcome or thanks. When applauding, don't be "choosy" about the objects, don't "bully the students" or "kill the familiar". Even if individual guests behave unfriendly to the host during the celebration, they should not "bully" them on the spot, or insist on "excusing an explanation" with the other party.
No matter what the guests say on or off the stage, the host staff should exercise restraint and refrain from whistling, clapping, banging tables and chairs, or making random noises. It is not allowed to interrupt the guest's speech, raise provocative questions, engage in a big debate with them, or make personal attacks on them.
Sixth, you must behave with self-discipline. Since participating in the celebration of the unit, the host personnel have the obligation to ensure its smoothness and success with their own practical actions. At the very least, you should not let your guests have a bad opinion of the celebration because of your inappropriate behavior. When attending the celebration, the host personnel should pay attention to the following issues in terms of behavior: Do not: "come when you want, leave when you want", or walk around or wander around during the celebration. Don't "whisper" or joke around with people around you, or wink or act strangely at those in your "residence" or even on the rostrum. Do not intentionally or unintentionally make gestures that show no interest in the celebration, such as reading newspapers, reading novels, listening to music, playing poker, playing games, napping, knitting, etc. Don't let people feel that you are absent-minded, for example, the pager "bounces", you poke your head, look around, look at your watch again and again, or ask others for the time. When the conference staff of the unit have requirements for themselves, they need to "change them if they are there, and encourage them if they are not." They should not be impulsive or act rebelliously or do stupid things in order to appear cynical.
Seventh, your speech should be brief. If business people are lucky enough to speak at the celebration of their unit, they must keep in mind the following four important issues: First, they must be calm and collected when entering and exiting the stage. When walking to the pulpit, you should not lie or be busy. Don't rush over or "get up" slowly. Before speaking, you should be calm and do not be out of breath, flushed, sweaty, or too anxious to speak. The second is to be polite. Don't forget to say "Hello everyone" or "Hello everyone" at the beginning of your speech. When mentioning the person you want to thank, you should look at the person visually. When expressing gratitude, one should bow solemnly and salute. For everyone's applause, you should respond with your own applause. At the end of your speech, you should say "Thank you everyone." Third, the speech must be completed within the specified time, and it should be short rather than long, and do not use random words or talk nonsense. Fourth, you should make fewer gestures. Gestures with unclear meanings should be avoided especially when speaking.
When foreign business people participate in the celebration, it is also necessary to "take care of themselves as they come" and use their best on-the-spot performance to express respect for the host and the importance of the celebration itself. If the performance is poor at this moment, it will be a great harm to the owner. Therefore, I would rather refuse to leave than to go and be rude.
When people from outside units participate in the celebration, if they come as representatives of their units instead of just representing themselves, they must pay special attention to their performance on the spot and do not criticize their own performance at all. Everything you do is laissez-faire and left to its own devices.