It can be said that this sentence "Working is not as good as writing PPT" accurately expresses complaints about the "unfair" phenomenon in the workplace and touches the emotions of many "diligent and honest people".
Indeed, some people are not very good at work, but they can get high scores in assessments and get money and job promotions by relying on fancy PPTs. In contrast, those who work diligently and hard may "suffer" because they are not good at using PPT to promote their shining points, and remain in the same place for several years.
The reason why this song caused a stir shows that this unfair feeling is quite real and common in the hearts of many working people.
Why is this topic brought up again now? It's because Xiaoyu has felt more and more strongly in his recent work communication with his subordinates that these hard-working, responsible and capable friends are taking the initiative to tell them to do the work; once faced with Xiaoyu's request to do PPT , their attitudes are no longer so enthusiastic, and they have lost their former cuteness.
Typical responses are:
Boss, I will use PPT to summarize this after my project is completely completed. Now everyone is still busy with business!
The new functions have been implemented, and the current use is very smooth. Everyone’s feedback is very good. Does this PPT still need to be supplemented?
I have discussed this issue with several departments on Skype, but there is no feedback yet. Don't worry, I'll catch up on the PPT when I'm done.
Looking at their innocent faces looking anxious and busy doing things, Xiaoyu felt so anxious! So I immediately organized a meeting for my direct reports in the afternoon and reiterated from beginning to end:
Why do I insist on them doing PPT? What is the real role of PPT? What benefits can it bring us? And how to use PPT to achieve our performance and let others work for their own goals?
1 Why do you have to do PPT at work? It is the perfect carrier of overall thinking in the workplace.
For many employees, when they hear the three letters of PPT, the first two words that pop up are: beautiful!
Then he began to cry that he did not have professional artistic aesthetics, superb design ability, and more importantly, he had never received formal PPT training. At first glance, it seems that the purpose of making PPT is to create a luxury product that is only beautiful and luxurious, but not practical.
In other words, PPT is at best the icing on the cake after completing a certain work or performance, and it is a useful tool; it is not very useful for actual work! If you say that if you are beautiful, you will earn money, PPT can indeed be regarded as such a good name.
Don’t be surprised that when asked why PPT is done, the team members’ definition of PPT is exactly this. Be sure to call me during the Kick of meeting of the Little Fish Steak project.
In April, Xiaoyu reminded everyone that if the project was ready, there would be no movement. Xiaoyu asked Xiao W: When are you going to start this project? Remember, the expected completion date is at the end of May.
Unexpectedly, Xiao W said excitedly: Boss, I have contacted the counterpart at the headquarters to complete the work in the test environment. We have also tested it ourselves. Everything is ready. We just need to contact IT to move it to the formal environment. OK.
I was surprised: Are you almost healed? Why haven't you convened a meeting with all relevant personnel? Where is the project PPT?
Xiao W disagreed: I had already discussed this requirement with the headquarters alone. They were very efficient and designed and implemented it in the test environment in one go. It's very simple for them.
Xiaoyu understood, the implication was that there was no formal PPT document and project schedule, so he continued to ask: When will the official environment be online? Xiao W answered confidently: I'll contact IT and it should be sorted out soon.
"How fast is soon? How long does this IT step require? Can it be completed on time?" Xiaoyu 5W2H quickly got up and got to the bottom of it. Seeing that Xiao W couldn't answer, I suggested that he contact IT immediately to find out the actual turnaround time.
The next day, Xiao W came to me with a long face: "I have contacted IT, and IT said that they have many urgent tasks at hand, and our needs may have to be ranked lower." Then he muttered, "These people are too hard to talk to."
Xiaoyu, who had dealt with IT several times, was already used to it: "When does the latter point refer to?" Xiao W was silent. It was obvious that IT had not made any commitment.
I thought this was really a good opportunity for Xiao W to change his thinking:
“You didn’t invite IT when you started the project, so of course they didn’t have the chance to understand the needs of your project. There is no chance to make a commitment in the first place. Now it's like going to them temporarily. They don't understand why they want to do this, and of course they won't be interested in it.
If you hold a project kick-off meeting. At that time, everyone was invited, and a perfectly logical PPT presented why we wanted to do this project, what the specific needs and plans were, and we used the opportunity of the meeting to make everyone make commitments on the spot, so that the current situation could be avoided. ”
Faced with this unexpected risk, Xiao W nodded and quickly made a PPT and held a separate meeting with IT to explain the purpose, importance and benefits of the project. Fortunately, we were able to secure a two-week advance time commitment through negotiation.
From the above examples, it is not difficult to find that at work, we must allow all relevant and unrelated people to have knowledge and understanding of a certain work, a certain project, and a certain problem. , the best medium is PPT.
It helps everyone present tasks or problems from a global perspective at the first time, solve the "why" problem first, connect with the company's vision and goals, sort out ideas and deploy plans; make all interests related The person's strength can be used in one place to achieve the work goal.