Measures to do a good job in archives management 1 First, broaden the collection channels and strive to do a good job in collection.
There are many kinds and forms of archives. Therefore, archivists should correctly handle the relationship between "not returning documents" and "not returning documents", and clearly define the filing scope and collection focus of documents and materials in order to collect all valuable documents and materials. In this process, file management should grasp two key links.
1. Improve the management system and play the role of the network.
Combined with the management system, organizational structure and formation law of archival materials, a crisscross management network system is established; Coordinate all departments with part-time archivists, be responsible from top to bottom, and form a file delivery network that is coordinated from top to bottom and connected from left to right, which is the basis for doing a good job in file collection. Full-time file managers should keep in touch with the information officers of various departments, strengthen the inspection and guidance of the usual collection work, combine the collection at any time with the regular collection, and prevent and reduce the loss of documents and materials as much as possible. This not only broadens the scope of archives collection, but also enriches the room collection and promotes the collection work.
2. Improve the collection and filing of documents and materials to achieve "three diligence"
In the collection of documents and materials, in addition to establishing and perfecting the system of collecting and archiving documents and obtaining the attention of leaders and the cooperation of various departments, it is more important for full-time archivists to achieve "three diligence", that is, brain diligence, hand diligence, leg diligence, dedication and due diligence.
Archivists should take the initiative to come to the door and follow up the collection according to the characteristics of wide sources and large scope of archival materials. First of all, take the initiative to collect documents according to the law of the formation time of documents and materials, master the initiative of document collection, and collect all important materials reflecting the main functional activities and historical features. It is necessary to strengthen communication with various departments to avoid omissions in filing.
At the end of stage work or annual work, full-time archivists should take the initiative to collect and archive the formed documents and materials, process, analyze, identify and archive a large number of scattered archival materials, find out the regular materials and data from them, turn the dead materials into living information, serve the management work and provide complete, complete, accurate and reliable archival information resources for the management work. At the same time, archives management should strengthen publicity, publicize archives knowledge and archives laws and regulations in time through various channels, forms and occasions, enhance the archives management consciousness of all staff, and make them consciously cooperate with the collection and filing of documents and materials, so as to facilitate the smooth development of archives work.
Second, broaden the knowledge level and realize management modernization.
The number of files is increasing, and so are the types of files. Therefore, only by realizing the modernization of archives management can we effectively solve the new problems under the new situation.
1. Strengthen management awareness
Archives management is a highly professional job, which requires managers not only to have a high sense of responsibility, good professional ethics, meticulous work attitude and professionalism, but also to have solid theoretical knowledge and scientific knowledge of archives management, especially the basic skills of using modern scientific and technological means and advanced management methods to manage archives. Therefore, only by dabbling in a wide range of professional knowledge, broadening the level of knowledge and improving the overall quality, can file managers do a good job in the new period.
2. Master modern management skills and improve overall quality.
Digitalization and informatization of archives management are the new requirements for archives work in the information society and the inevitable trend of archives management development. Therefore, archivists should combine their own post work, learn while operating, pay special attention to the study and mastery of computer knowledge and information technology while improving their professional quality, and strive to become comprehensive archives management talents with information technology and network technology.
3. Use modern technology to organize documents.
Using computers and other modern means to organize files can get twice the result with half the effort. Using computer to simulate manual filing, and then print out the contents belonging to items according to categories, as a substitute for the previous' volume' as a retrieval tool, it can also be printed in the order in which files are formed, which not only reduces the influence of human factors in file filing, but also gives full play to the management advantages of computers, reduces manual operation, improves work efficiency and better serves the society.
Third, innovate working ideas and improve the utilization rate of archives.
The purpose of archiving is to make use of. Therefore, under the premise of dealing with the relationship between utilization and confidentiality, file managers should constantly improve the utilization system and retrieval tools.
1. Strengthen compilation and research work
To do a good job in the compilation and research of archives, we should take the initiative to understand the social needs and material conditions, adopt the method of combining collection and compilation, and through the analysis and research of archives, according to certain themes, screen, summarize, synthesize and refine a large amount of information existing in archives, and compile various archives reference materials, so as to make archives information resources more accurate, systematic and refined. Therefore, the compilation and research of archives should proceed from reality, compile necessary retrieval tools pertinently, realize the diversification of retrieval, and thus improve the efficiency of retrieval and utilization of archives.
2. Take the initiative to provide services and change the situation of passive services in the past.
Archivists should establish a high service concept ideologically, overcome the passive service concept of "setting up stalls", give full play to the role of assistants, provide remote services by using modern information technology, and take advantage of the large amount of information and fast transmission speed of the Internet to realize the sharing of archival information resources.
3. Try to practice basic skills, be familiar with business and be a good walking dictionary.
Archivists should be familiar with' family background' as their first duty. Establish and improve the file management system, allocate facilities suitable for file preservation, adopt advanced technology and equipment and modern management methods, sort out and keep files in accordance with relevant state regulations, prevent files from being damaged, damaged, mildewed and lost, ensure the integrity and safety of files, and take special protection measures for important and precious files.
Measures for file management II. The Significance of School Teaching Archives Management
Teaching file management is one of the basic work of the school and an important symbol to measure the teaching quality and management level of the school. The quality of teaching file management is directly related to the development of the school and is of great significance to the school.
1. reflects the comprehensive strength of the school. Teaching files are a window for the society to understand the school. Through this window, people can know the teaching quality and management level of the school, which is one of the main basis for running a school and strengthening its strength. In addition, teaching files are the most original records of teaching activities and teaching management, and can also promote the improvement of school teaching quality and teaching management level. Teachers can analyze, study and summarize the process of teaching activities through teaching files after teaching activities, and find and solve existing problems in time, thus improving teaching quality and teaching management level.
2. Teaching reform is inseparable from teaching files. Teaching activities recorded in teaching files are long-term, real and systematic. If teaching reform is to be carried out, it can provide targeted reference, and teaching files are conducive to making practical teaching reform plans.
3. It is an important carrier for inheriting excellent teaching experience. Excellent teaching workers have high quality of compiling teaching files. At present, the whole school is carrying out the activities of "passing, helping and bringing", in which the role of teaching files is very important. New teachers can gain the most direct and effective teaching experience by studying and studying the teaching plans of excellent teachers. In addition, the informationization and intellectualization of archives management is the inevitable development direction. Teaching files contain a large number of information resources, which can provide information support for the informationization and intelligence of school work. To sum up, we should re-understand the teaching files, attach great importance to the importance of teaching files, improve the management level of teaching files and serve the development of the school.
Second, measures to improve the management of school teaching files
Because the teaching file records the development history of a school, it contains a large amount of information and covers a wide range, involving every link of teaching activities. Measures to improve the management of teaching files will further promote the smooth development of school education.
1. Effectively collect and organize teaching files. The collection, arrangement, management and utilization of teaching files is the first step of teaching file work. Most of the things created by teachers, students and some educational administration teams in daily teaching activities are of preservation value. As a manager of teaching archives, we must classify these documents, electronic materials and experience summaries with preservation value, collect and sort them into archives, and do a good job in collecting and sorting teaching archives. In addition, we must divide the classification scope of archival materials according to strict standards and requirements, and formulate corresponding management plans to make the collection of teaching archives planned and effective. Every teaching file has to go through complicated procedures such as collection, arrangement, inscription, document arrangement, page numbering and catalogue making from collection to filing. To ensure the standardization of file collection and archiving.
2. Strictly organize the management of teaching files. First of all, the premise of doing a good job is to write a good work plan, so is other work, and so is the management of teaching files. Therefore, a comprehensive plan should be made at the beginning of the year, and a year-end summary should be made at the end of the year, and the file managers should be assessed, so that the assessment results can be directly linked to rewards and punishments. Secondly, improve the management system of teaching files. On the one hand, the school should link the relevant rules and regulations with the actual situation and formulate a complete file management system. On the other hand, it is necessary to formulate a system for managing on-the-job personnel, such as a detailed division of labor, and clarify the responsibilities and scope of work of each staff member. Finally, we must strictly organize. Archives work is highly professional and systematic, and it must be strictly organized to ensure the normal work of archives management. For example, schools should establish a teaching file management network, which should be managed by school leaders and archives business departments. Other departments should cooperate closely, manage the network well, and ensure sufficient funds at any time.
3. Promote the modernization of teaching archives management. At present, with the continuous development of teaching and the deepening of teaching reform, the original teaching file management methods can not only meet the needs of current teaching file management, but also restrict the progress and development of file management in some aspects. Therefore, it is urgent to promote the modernization of teaching file management. Its performance in specific work is mainly as follows: schools should develop with the development of society, keep pace with the times, learn and use advanced file management technology and related equipment, and strive to realize the modernization of teaching file management as soon as possible. For example, the establishment of a series of systems such as grade management system, student registration system management and book lending system management not only improves work efficiency, but also avoids the waste of various resources. At the same time, the school should strive to open up a new situation of archival information creation, so that archival information work can serve the teaching work of the school. If a service platform can be established on the Internet, it will be convenient for teachers and students to inquire about teaching materials.
Third, the conclusion
Teaching files are of great significance to the development of a school. With the continuous development of education and the deepening of teaching reform in China, the file management of schools should also keep pace with the times. Schools should deeply understand the importance of teaching file management, improve the level of file management, and better serve the management, education and teaching of schools.