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What are the aspects of collaborative office?
Collaborative office is a kind of software that provides communication, enjoyment and cooperation for many people by using network, computer and informatization, and provides convenience, quickness, cost reduction and efficiency improvement for office workers.

In fact, the collaborative office platform is the development platform and operation support platform of collaborative application software, which provides collaborative tools and collaborative engine services for collaborative applications. Collaborative office platform must have the following three basic functions:

First of all, the collaborative office platform is a communication platform. The communication here is not limited to the information transmission or communication of the team, but to realize the timeliness, integrity and effectiveness of the communication process in a coordinated and comprehensive way.

Secondly, the collaborative office platform is a platform for management and collaboration. Collaborative office platform must be able to achieve teamwork, for example, project management, process management, transaction management and so on. Only in this way can we meet the needs and realize flexible management.

Furthermore, the collaborative office platform is a knowledge center and an application operation support platform. The coordination between human and behavior requires the reorganization of human-centered applications, data, information and knowledge.

To some extent, the collaborative office platform is the personal office of each team member. At the same time, based on this platform, it should be possible to deploy some applications, such as personnel management and ERP system, and develop various collaborative applications-that is, various application software with collaborative characteristics.

To realize the necessary functions of the aforementioned collaborative office platform, it is necessary to meet the following requirements: the basic characteristics of collaboration: the collaborative office platform should support complete mobility and realize the utilization of all available network resources; The system must be able to achieve cross-regional, cross-organizational, cross-system and cross-network interoperability, and different independent application systems can be naturally integrated; Must have dynamic adaptability, flexible management ability, and can realize the combination with rigid management.

If OA is developed on a collaborative platform, running or embedding a collaborative engine on the collaborative platform, it can certainly become a collaborative application-collaborative OA, but as a collaborative application development and operation platform, it is obviously at a different level from the collaborative office platform.

Collaborative office is an advanced stage of online office. In the business of e-government serving the public, all departments will serve the public through the Internet, which is online office.

It is not difficult to simply summarize the public service business of various departments on the unified website of the government, which department will handle it. This stage can only be called the primary stage of online office.

Windows intelligent system

With the upgrading of products, the definition of collaborative office has also improved. As a result, collaborative software with high cost performance, such as Windows intelligent system, came into being. This has brought good news to many small and medium-sized enterprises with cost-intensive and information popularization. Suppliers of this system are also constantly seeking lower-cost information construction for small and medium-sized enterprises. Tuo will also launch a revolutionary application platform WISSIP (Windows Intelligent System-Software Service Integration Platform), which can not only reduce the application cost of enterprises to a greater extent, but also provide more integrated services and greatly reduce the cost (excluding server fees and personnel maintenance fees, etc.). ) and greatly improve the synergy.

main feature

In order to overcome the inconvenience brought to users by department-oriented online office, online office needs to be upgraded to an advanced stage, that is, collaborative office stage. The online public service of collaborative office should have the following characteristics:

(1) the directory is application-oriented rather than department-oriented. The public can automatically lead to the government entrance through the entrance of the government unified website and the government services they apply for, and there is no need to know the functions of government departments in advance;

(2) Multi-department cooperation is needed. After the user applies, the system automatically drives multiple departments to handle it, without the need for the user to drive it separately, and the cooperative work of various departments is automatically completed;

(3) Support business autonomous driving oriented to directory application and departmental collaboration, integrate and rebuild all related business systems across departments, and improve the efficiency of public services by reducing data redundancy and improving processes.

superiority

Standardize management and improve work efficiency;

Through the workflow system, employees don't have to run around between departments with all kinds of documents, applications and documents (such as official document countersigning, plan log, fund reimbursement and other workflow approval), waiting for approval, signature and seal, and these tasks can be carried out on the network. Some flexible and difficult-to-standardize workflows can also be orderly. At the same time, because the workflow set by the system can be changed, unreasonable links can be adjusted at any time according to the actual situation, providing effective factual basis for enterprise process reengineering.

Save operating costs:

One of the most important features of OA platform is the realization of paperless office, which saves a lot of paper and table printing costs; Standardization of work approval process can save a lot of working time for employees; Perfect information exchange channels can even greatly reduce telephone and travel expenses.

Eliminate information islands and resource islands;

The collaboration of OA collaborative office platform can completely eliminate the "information island" and "resource island" formed by independent business systems, inconsistent data, low information enjoyment, decentralized management and heavy workload of management and maintenance. Realize knowledge dissemination:

Realize the efficient management, accumulation, precipitation, dissemination and application of knowledge, the most important asset of an enterprise. Completely get rid of the knowledge loss caused by personnel flow. Improve the competitiveness and cohesion of enterprises: employees can communicate with their superiors easily, and the information feedback is smooth, which provides a stage for giving full play to the wisdom and enthusiasm of employees. There is no doubt that the internal cohesion of enterprises and institutions will be greatly enhanced.

Management function

Collaborative office management functions include seven functional platforms, such as personal affairs, collaborative office, information center, process approval, knowledge management, personnel management, administrative management and personality setting, which can realize task arrangement, task reminder, SMS reminder, email receiving and dispatching, announcement, attendance management, work log, work plan, performance appraisal, meeting management and network hard disk.

Ethnicity

Primitive period

(1985- 1993): Based on structured data processing and file system or relational database system, IT technology is used in daily office, which improves the management level of documents and other materials. At this stage, basic office data management (such as file management, document management, etc. ) has been realized, but there is a general lack of communication and cooperation support and comprehensive processing of documents, which leads to poor application effect.

Application stage

(1993-2002): With the continuous expansion of organization scale, organizations increasingly hope to break the time and geographical restrictions and improve the operational efficiency of the whole organization. At the same time, the rapid development of network technology has also promoted the great changes in software technology, providing a basic guarantee for the application of OA. At present, the main characteristics of OA are network-based and workflow-centered. It provides basic support such as document management, e-mail, directory service and group collaboration, and realizes many practical functions such as document circulation, process approval, meeting management and system management, which greatly facilitates employees' work, standardizes organizational management and improves operational efficiency.

stage of development

After years of development, OA application software has matured, and its function has gradually expanded from the original administrative office information service to various management activities within the organization, becoming an important part of organizational operation informationization. At the same time, with the rapid changes in the market and competitive environment, office application software should have higher and more connotations, and customers will pay more attention to how to realize the collaboration among internal organizations, departments and personnel conveniently and quickly, and effectively combine internal and external resources to provide employees with an efficient collaborative work platform.