How to write a good official document? What are the methods of official document writing? Here I bring you some methods of official document writing, which I hope will be useful to you.

First, understand the intention.

After receiving the task of drafting documents, we must first correctly understand the intention of the leaders, which is the premise of drafting documents. The official document drafting must correctly reflect the leadership intention, and must not be sloppy, otherwise it will be rewritten. To understand the intention, we should generally grasp the following points:

First, we must have a global awareness. Drafting official documents is not only a matter of principle and policy.

Strong work is also specific business work, which often involves a department, a person and a thing, and these specific jobs are closely related to the overall work, the overall work and the work of various departments. Otherwise, no official documents will be issued. Therefore, when drafting official documents, we must study the overall situation, understand the intentions of superiors, and deeply understand the impact of each specific document on the overall situation. If the contents of the document involve other departments, they should communicate and coordinate closely in time.

The second is to stand in the right position. What level of personnel are you, and you should consider the problem from the perspective of what level of leadership. Official documents are "the written language of leaders". You should understand and master the work arrangement and workflow of the leader, foresee the possible problems in the work and put forward targeted work suggestions. Only in this way can the proposed documents meet the leaders' intentions.

Third, we must be clear about the purpose. The intention of leaders is often the purpose of issuing official documents. Therefore, a document must know exactly what problem to solve and what purpose to achieve. The clearer the purpose, the more helpful it is to implement the leadership intention.

Fourth, we should play it effectively. Leaders' intentions are not necessarily ready-made. Some of them depend on our subjective initiative to analyze, judge, summarize, sort out, think seriously and give full play to them. Sometimes leaders just explain tasks, and their intentions are not clear, which makes it even more necessary to use their brains and seriously think about problems. The actual work is ever-changing. In any case, it is impossible to correctly understand our intentions if we are required to give full play to our subjective initiative, form the habit of analyzing problems, be good at associating problems, draw inferences from others, not use our brains, not think seriously, rely on ready-made things and stick to the rules.

Second, collect materials.

Material is one of the basic elements of musical instruments. Materials are a series of facts or arguments collected and absorbed from practical work. Collecting a large amount of materials is of great significance to drafting documents.

Materials are the basis for drafting documents. No matter what kind of document, it always embodies a kind of thought or understanding, and there is no' document without thought and understanding'. But no matter what kind of thoughts or understandings are derived from practical work, without practical work, there would be no "raw materials", the mind would not be able to produce any methods, opinions and other things, and of course there would be no documents. The article "Transforming Our Learning" warns us: "When studying and studying problems, we should say that we should not rely on subjective imagination, temporary enthusiasm and death, but rely on objective facts to occupy materials in detail and draw correct conclusions from these materials." The same is true of drafting documents. The correct view is summed up from a large number of detailed materials. So we should collect materials extensively.

Material is the main body of the viewpoint. Materials express opinions. Without materials, opinions cannot be established at all. Without proper and sufficient material support, even if you stand up, you can't stand still. Therefore, before writing, we should form an opinion through materials; When writing, opinions must be supported by materials. We often say "put facts to reason", facts are materials, and reasoning is an opinion. If you don't put facts and argumentation materials, you can't tell the truth and your views are not clear. If there is no substantive material to do the content, it is empty, and it must be a "plain boiled water" document, occupying a colorless and tasteless workspace.

Third, the use of materials

Possession of materials should be "more". Any quality is represented by a certain quantity. Without quantity, there is no quality. Specifically, five combinations should be realized:

One is the combination of the present and the past. Everything has its history of formation and development. Only by understanding its past can we have a deeper understanding of its present. Because of this, we must possess this kind of material from both past and present, from both reality and history, so that we can state the problem clearly from the basic historical connection and from the perspective of development.

The second is the combination of positive and negative. The positive and negative materials can often form a sharp contrast, which makes the question more convincing.

The third is the combination of far and near. Although the materials related to the central topic are very important, the materials indirectly related to the central topic can not be ignored. On the contrary, it can sometimes play a role in broadening ideas and supplementing explanations.

Fourth, the combination of subjective and objective. We should not only have objective and practical materials, but also have materials obtained through thinking, such as experience, feelings, understanding and views on problems.

The identification of materials should be "fine". To accurately identify materials, it is necessary to recognize the nature of materials, judge the authenticity of materials, evaluate the value of materials, weigh the role of materials and so on. This is a very detailed work. If this work is done well, the appearance and essence of materials, light and heavy, big and small, primary and secondary, typical and general, etc. It will be particularly clear. Therefore, we must be diligent in analysis, be good at thinking, and truly "see through the materials."

The selection of materials should be "strict", and we advocate "ten for one", and more is better; When selecting materials, we advocate "one for ten" and have strict requirements. Material selection, one is to select materials around the central topic, and material selection is not the purpose. The ultimate purpose of choosing YEATION materials is to express the central content of the document. Therefore, the choice of materials should be decided according to the needs of the central content. If you accept it, you must give it up. If you choose materials, you must cut them. If you don't want to give up what you love, you won't want to cut it. The result must be that the trunk is not prominent and your point of view is drowned. The second is to choose typical materials. The so-called typical materials are those that are widely representative and persuasive. The third is to choose true and accurate materials. Only those facts that reflect the essence and mainstream are the real materials with "conclusive evidence" and can be used to effectively explain the problem and clarify the point of view. Fourth, we should choose vivid and novel materials, which can show vivid and vivid ideas, attract people and move people.

Fourth, the arrangement structure

Understand intentions, collect materials, use materials, and weave them together with appropriate expressions to make them a unified, harmonious, tight, compact and smooth organic whole.

First of all, we must establish the concept of "the whole is in the chest". Arrangement structure is the whole composition of research documents, that is, the process of dividing and combining "parts" into "whole" Some people don't know enough about this, so they often don't know where to write when they pick up a pen, so they have to think a little, think a little and write a little. Every time they write a paragraph, they have to go back and read it from the beginning. This is very wrong.

Second, we should pay attention to the logic and organization of thinking. We should prioritize and express our thoughts in an orderly way. For example, from the beginning to the end, from the cause to the result, from the positive to the negative, from one hand to the other, from the main content to the secondary content and so on.

The third is to work hard to draw up an outline. Writing an outline is generally divided into four steps:

Step one, classify the materials, weave the collected materials and merge similar items;

The second step, according to the viewpoint, abstract the essential attribute of * * * from the concrete material, and form a higher level of understanding than the concrete material.

The third step, adjusting the order, is to put the order in order and determine what to write first and then what to write.

The fourth step is to modify and supplement. It is to further enrich and improve the outline.

Draw up the first draft of verb (abbreviation of verb)

When drafting the first draft, we should be meticulous and elaborate, and strive to provide qualified "genuine products" for the final draft and minimize the "defective rate".

(1) title. The title is a brief statement of the contents of the document, which aims to highly summarize the central contents of the document, so that people can know what the main contents are after reading the title, so as to avoid digression.

When drafting a title, four basic principles must be followed: first, the main contents of the document must be clearly and directly indicated at a glance. Second, be concise, try to reduce the number of words and break a word. Third, to summarize, the title should be able to grasp the central idea. Fourth, be eye-catching and give an unforgettable impression from the title.

(2) the beginning. Because of its special status, people have always attached importance to it. At the beginning of the document, it is emphasized to cut to the chase, put pen to paper, be highly generalized and concise. To sum up, there are three categories:

One is to input text directly.

The second is to start with the purpose. For example, according to the spirit of the instructions of the superior on strengthening safety work, in order to ensure the implementation of safety responsibilities, the company decided to carry out 100-day safety activities within the company from May 1 day. The main matters are hereby notified as follows:

The third is to start with an overview. It is to use short words to reflect the basic elements such as unit, time, reason and brief reason, and lay a good foundation for the following.

(3) the central idea and content. The central idea of the document is different from the content of the document. It is the soul and brain of the document.

The characteristics of the central idea: objectivity, which is a high generalization of all practical materials; Subjective, it is produced by the author's mind; Keeping pace with the times, any correct thought or concept can not be separated from the close-up of the times.

The central idea must be correct first, that is to say, the central idea is ideological and scientific. Secondly, it should be profound, not formalistic, and should come from reality and be higher than reality. Third, we should be innovative, so that "people have no me, people have my depth, and people have my depth and new". Fourth, we should concentrate, the key points of the document should be concise, the key points should be simple and inseparable, and the main direction should be clear.

The contents of the document are ever-changing, but mainly include: achievements, problems, characteristics, practices, situations, reasons, experiences, requirements, measures and regulations. (Of course, an article may not contain everything). For example, the notice should include: basis, matters and requirements; The content of the notification is the situation, reasons and measures; The summary contents are general situation, achievements, problems, experiences, measures, etc.

(4) Levels and paragraphs. Hierarchy refers to the expression order of ideological content, focusing on the division of ideological content; Paragraph refers to the text pause caused by turning, emphasis and intermission when expressing the content of a document, focusing on the needs of text expression.

Levels are generally divided according to the time sequence, the nature of the problem, the progressive relationship and the general relationship.

Three principles should be grasped in paragraph division: first, a paragraph can only have one central idea, and some irrelevant meanings cannot be put in a paragraph. The second is completeness, and one meaning should be concentrated in one paragraph. Third, they are interrelated. There should be internal relations between paragraphs to make them an integral part of the whole article, so as to achieve "dividing paragraphs and combining articles".

(5) the unity of ideas and materials. Several problems must be prevented:

First, only opinions, lack of materials; Only arguments, lack of arguments;

Second, only pile up materials and list phenomena, without making comments;

Third, the viewpoint is out of touch with the material, the material can't explain the viewpoint, and the viewpoint has no correspondence.

Based on materials, irrelevant, rambling and confusing.

There are three common correct expressions:

1. Tell me about it. It is a combination of narration and discussion, and introduces materials while talking about opinions.

2. Analyze things. Through analysis, the causal relationship between opinions and facts is put forward, and then the correctness of opinions is clarified, so that opinions and materials can be organically combined.

3. List the facts. Explain the problem with facts.

(6) end. As the saying goes, "the most important thing in weaving baskets is to keep your mouth shut." If the document is not closed properly, it will make the full text loose and weak. The end of the document is not eclectic, and there are many ways to write it, mainly depending on the category of the document. Here are four common ones:

One is the required ending. At the end of the instrument, the specific requirements for implementing a certain clause are put forward in order to carry it out. For example, "all units will report the rectification to XXX before April 30."

The second is to request the end. If: No, please indicate.

The third is the end of the negotiation. If you have any suggestions and comments on the above plan, please give us timely feedback, and we will …

The fourth is the summoning ending, which is very powerful and often plays a role in boosting morale and is often used in leaders' speeches. For example:

"Thousands of martyrs died heroically in front of us for the benefit of the people. Let us hold high their flags and March forward in their blood! "

"Our goal must be achieved, and our goal must be achieved!"

"The new year has begun. Let's forge ahead in unity, forge ahead and work hard for XXXX!

Sixth, modify and polish.

A good document, without exception, is all about revision. Revision is hard work, not easier than drafting. The ancients said that "it is difficult to make an article by changing the chapter" because changing the chapter is "to the next level".

The revised program is mainly divided into three steps:

Step 1: Read the full text. The purpose is to find out the problem and find out the repair as a whole.

The way to change. For some long drafts with complicated contents, you need to read them several times. You would rather spend more time than start work in a hurry, lest you do it again in the future.

Step 2: Make specific changes. You need to think carefully and choose your words carefully.

Step 3: Check and review. Be sure to read it from beginning to end after the modification to check whether the modification is appropriate.

For example, "we must conscientiously study and understand the spirit of the instructions of our superiors, make great efforts to implement them, and ensure the completion of various tasks." Wait a word, changed to:

"We should do our work in peacetime and ahead, and be able to get and use it at any time in case of emergency and rebirth, and successfully complete the XXXX task." I feel that I can hold my ground. The article is written vigorously and makes people feel comfortable to read.

Finally, it should be pointed out that sometimes the modification can not be completed once, but repeated. As the saying goes, good articles are changed. Therefore, it is necessary to have a patient and meticulous style to correct the document.

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